Phonogram and Single Management System

The Challenge

The agency needed a solution capable of:

• Registering phonograms and singles with multiple authors and performers.
• Modeling dynamic relationships between works and the people involved.
• Managing complex structures with nested repeaters.
• Automating notifications by role (author, performer, administrator).
• Generating structured exports compatible with internal processes.
• Supporting bulk imports without compromising data integrity.

This was not about publishing simple content, but about designing a robust system for handling critical information workflows.

Our Solution

As part of a white label project, we built a custom architecture based on:

• Custom Post Types (fonograma and sencillo).
• Advanced modeling with ACF and structured repeaters.
• Gravity Forms + Advanced Post Creation.
• REST API integration to query authors dynamically.
• Automatic insertion of authors inside Gravity Forms repeaters through JavaScript.
• Automated registration of relationships between each work and its participants.
• A role-based notification system.
• A custom export plugin.
• Extension of WordPress’s native export system to adapt the output format to specific operational requirements.

In addition, we developed a custom importer that supports structured uploads while preserving consistency across data relationships.

The result was a stable internal application where WordPress operates as a data engine, not just a content management system.